Coordinator is hired during Phase 1, shortly after engagement. (see "Planning Phases")

Full participation through all planning phases, including dedicated involvement with vendor selection, design and decoration planning

Coordinator is on site up to 14 hours on day of wedding

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• Personalized Planning Meetings: Up to 12 hours of planning sessions.

• Unlimited Communication: Direct email and phone support during business hours.

• Planning Timeline: Prepare comprehensive planning timeline and checklists.

• Budget Management: Establish and track budget. Ensure all vendors are paid in full by wedding date.

• Venue and Vendor Coordination: Locate, book, and manage venues and vendors. Serve as main point of contact for all vendors.

• Tastings and Consultations: Attend tastings and consultations with bride and groom, for all vendors, including decor, photography, catering, etc.

• Design Guidance: Designing and executing color scheme, decoration theme, florals, and other decor.

• Music Selection: Offer music suggestions. Create and track playlist. Provide playlist and song timestamps to DJ/Band.

• Rental Management: Coordinate rental items and necessary equipment.

• Guest List and RSVP Management: Manage incoming RSVP's. Includes meal selections if applicable.

• Wedding Related Events: Provide limited support for wedding related events (bridal showers, bachelor/bachelorette parties, honeymoon, etc)

• Layout Design: Design ceremony and reception layouts, including floor plans and seating charts.

• Wedding Day Timeline: Create and distribute detailed timeline for the wedding day.

• Final Guest Count: Provide caterer and vendors with final guest count.

• Final Walkthrough: Conduct venue walkthrough and finalize layout before wedding.

• Final Meeting: Hold final meeting with bride and groom.

• Rehearsal Coordination: Coordinate a one-hour rehearsal session (dinner not included) for smooth execution on the wedding day.

• Setup Oversight: Execute and oversee setup of ceremony and reception decor.

• Event Management: Manage all vendors and coordinate all events on wedding day. 

• Event Breakdown: Oversee breakdown of event until venue is closed. 

• Sentimental Item Management: Manage sentimental personal items for bride and groom. Arrange for personal items to be placed in vehicle of bride and groom’s choice.